Fax - A Simple Guide To Online Fax
|While most people have heard of email, there are many
web users who have never heard of Internet or online fax. This is
the equivalent of sending faxes via the web rather than through the
old traditional facsimile machine in the office. |
web faxing is a relatively new phenomenon which simply means using
the Internet and your email system to send and receive your faxes.
In order to use online fax you have to sign up for an account with
an Internet fax service provider, who will supply you with a
Toll-Free or local fax number you can use. Your faxes are sent as
email attachment, usually in TIFF or PDF format.
fax service provider acts as your intermediary to handle and process
all your faxing. Keep in mind, with an Internet faxing account you
dont need an extra dedicated fax phone line because everything is
done via the web. However, you can still send faxes to and from the
old traditional fax machine, your online provider will act on your
behalf to process your faxes.
With an Internet fax service
you are generally given an online site (interface) where you can
log-on to send and receive your faxes. This web account will also
store your faxes so that they are available to you at all times. How
long and the amount of faxes you can store will depend upon which
service you choose, so it pays to do a little homework first before
you sign up to any one service.
These fax providers will
also have different monthly rates but the average cost is around $10
a month, but there are much cheaper quality services you can get,
especially if your faxing requirements are very minimum. Some
services are as low as $20 a year or you can also get a pay as you
Why are millions of individuals and companies
switching over to this new way of faxing?
There are many
reasons: online faxing can be much cheaper especially when you
factor in the low start-up costs and the cost of a separate phone
line. Online fax is paperless so it is seen as more environmentally
friendlier than regular faxing. It also uses no inks, toners and
there are none of those messy annoying paper jams. No more missed
faxes because of busy signals. You can also send many faxes
simultaneously. Web faxing can also be much more secure than
traditional faxing since your faxes can be encrypted. Plus, all your
faxing is completely mobile, you can send and receive your faxes
anywhere, anytime - as long as you have Internet access and these
days thats just about everywhere on the planet.
This new way
of faxing is much more convenient since you can use laptops, PDAs,
cell phones... to send and receive your faxes. It is also extremely
easy to use, as simple as using email, anyone can do it.
Furthermore, online faxing is seen as the wave of the future,
connecting all your faxing with computers and the web.
we must not forget about the whole concept of competitiveness when
speaking about online fax. If your business or company depends
heavily on timely faxes for bringing in sales, closing deals or
communicating with clients; then having a fax service thats
available 24/7, 365 days of the year (regardless of where youre
located) is a definite advantage to have in your corner. Sometimes
it may just be a matter of keeping up with your competition who
might already be using web faxing in their own businesses.